Privacy, Cookies, Terms of Use and Accessibility

Last updated: 6 August 2026

This page explains how The 81 Fellowship handles personal information, uses cookies and makes its website and resources available. It also sets out the boundaries of the information and contact offered through this website.

1. About The 81 Fellowship

The 81 Fellowship is an independent research and practice organisation producing research, guidance, resources and professional learning for people working across youth justice and related public services.

For the purposes of UK data protection law, The 81 Fellowship is responsible for deciding how personal information submitted through this website is used.

Contact details

The 81 Fellowship

Email: info@the81fellowship.co.uk
Website: www.the81fellowship.co.uk

2. Privacy notice

Information we may collect

We may collect personal information when you:

  • contact us by email or through the website;

  • submit a training, research or advisory enquiry;

  • subscribe to our newsletter;

  • register for an event or professional learning activity;

  • provide feedback on our resources or services; or

  • communicate with us in connection with a research or commissioned project.

This information may include:

  • your name;

  • email address;

  • telephone number, if provided;

  • job title and organisation;

  • the content of your enquiry;

  • newsletter preferences;

  • event registration information;

  • feedback you choose to provide; and

  • technical information about how the website is used, where analytics cookies have been accepted.

Please do not use our contact form or general email address to send confidential case records, court documents, detailed personal information about a child, or information that identifies victims or other people involved in a case.

Where information is collected as part of a specific research, consultation or evaluation project, a separate participant information sheet or privacy notice will be provided where appropriate.

Why we use personal information

We may use personal information to:

  • respond to enquiries;

  • provide requested resources or information;

  • discuss or deliver training, research and advisory work;

  • manage event registrations;

  • send newsletters where consent has been provided;

  • administer professional relationships and agreements;

  • improve our website, resources and services;

  • maintain appropriate financial and organisational records;

  • protect the security and proper use of the website; and

  • meet legal, regulatory or safeguarding responsibilities.

Our lawful bases

Depending on the circumstances, we may process personal information because:

  • you have given consent, such as when subscribing to the newsletter or accepting optional cookies;

  • it is necessary to take steps towards or fulfil an agreement, such as responding to a request for commissioned work;

  • we have a legitimate interest, such as responding to professional enquiries, maintaining appropriate records, improving our services or protecting the website; or

  • we have a legal obligation, such as retaining certain financial records or responding appropriately to a safeguarding concern.

Where we rely on consent, you may withdraw it at any time. Withdrawing consent does not affect the lawfulness of processing that took place before it was withdrawn.

Newsletter and email updates

We will only send newsletters or general email updates to individuals who have actively agreed to receive them.

You can unsubscribe at any time by using the unsubscribe link included in an email or by contacting info@the81fellowship.co.uk.

Unsubscribing from general updates will not prevent us from sending essential messages relating to an enquiry, event booking, agreement or service you have requested.

Sharing information

We do not sell personal information.

Information may be shared with trusted service providers where this is necessary to operate the website, manage communications, deliver an agreed service or meet a legal obligation. These providers may include:

  • Squarespace, which hosts and supports the website;

  • email and newsletter service providers;

  • event registration or videoconferencing providers;

  • secure cloud storage and administrative service providers;

  • professional advisers; and

  • public authorities, regulators or safeguarding agencies where disclosure is required or justified by law.

Service providers are expected to use information only for the purpose for which it has been shared and to provide appropriate protection.

Information processed outside the United Kingdom

Some website, email, cloud or communications providers may process information outside the United Kingdom. Where this occurs, we will take reasonable steps to ensure that an appropriate legal safeguard is in place, such as a UK adequacy regulation or approved contractual protections.

How long we keep information

We keep personal information only for as long as it is reasonably needed.

As a general guide:

  • routine enquiries will normally be retained for up to 24 months after the last meaningful contact;

  • newsletter information will be retained until you unsubscribe or the mailing list is discontinued;

  • event and training records will normally be retained for up to three years;

  • records relating to commissioned work may be retained for up to six years after completion, where needed for contractual, insurance, financial or legal purposes;

  • financial records will be retained for the period required by law; and

  • information relating to a safeguarding or legal concern may be retained for longer where this is necessary and proportionate.

Information that is no longer required will be securely deleted or anonymised.

Security

We take reasonable organisational and technical steps to protect personal information from loss, misuse, unauthorised access or disclosure.

However, no website or email service can guarantee complete security. Please do not send highly sensitive, confidential or case-identifying information through the website or general email.

Your rights

Depending on the circumstances, UK data protection law may give you the right to:

  • ask for a copy of the personal information we hold about you;

  • ask us to correct inaccurate or incomplete information;

  • ask us to delete information;

  • ask us to restrict how information is used;

  • object to certain uses of your information;

  • receive information in a portable format;

  • withdraw consent where we rely on consent; and

  • complain about how your information has been handled.

Some rights are subject to legal conditions and may not apply in every situation.

To exercise a right or ask a privacy question, email info@the81fellowship.co.uk. We may need to confirm your identity before responding.

If you remain concerned, you can complain to the Information Commissioner’s Office:

Information Commissioner’s Office
Website: www.ico.org.uk
Telephone: 0303 123 1113

3. Cookies

Cookies are small files stored on a computer, tablet or mobile device when someone visits a website. Similar technologies may also be used to remember choices, support website functions or understand how a website is being used.

Cookies used by this website

This website may use:

  • strictly necessary cookies, which support security, navigation, forms and other functions needed for the website to operate;

  • preference cookies, which remember choices such as cookie settings;

  • analytics cookies, which help us understand how visitors find and use the website; and

  • embedded-content cookies, which may be set when content from another service, such as a video or social media platform, is displayed.

Strictly necessary cookies may operate without consent because the website cannot function properly without them.

Optional analytics, preference or embedded-content cookies will only be used where the required consent has been provided.

Managing cookie choices

When first visiting the website, you should be offered the opportunity to:

  • accept optional cookies;

  • reject optional cookies; or

  • manage individual cookie preferences.

Rejecting optional cookies should not prevent access to the main information and resources on the website.

Cookie choices can be changed at any time by selecting Cookie Settings in the website footer. Cookies can also be blocked or deleted through browser settings, although blocking essential cookies may affect how parts of the website work.

Third-party services may set their own cookies when their content is used. Their handling of information is governed by their own privacy and cookie notices.

4. Terms of use

By using this website, you agree to these terms.

The website and its resources are provided for general information, education and professional development. We aim to keep information accurate and current, but youth justice law, policy, guidance and local practice can change. We do not guarantee that every page or resource will always be complete, current or suitable for every situation.

You are responsible for deciding whether information is appropriate for your purpose and for checking current legislation, statutory guidance, local procedures and organisational policies where necessary.

You must not:

  • use the website unlawfully or fraudulently;

  • attempt to interfere with its security or operation;

  • introduce malicious software;

  • misrepresent the source or authorship of our material;

  • use resources in a way that is misleading, discriminatory, harmful or contrary to the rights and welfare of children; or

  • reproduce or sell protected material outside the permissions set out below.

We may amend, replace or remove website content and resources without notice. We may also update these terms when necessary.

Links to external websites are provided for convenience and further information. The 81 Fellowship is not responsible for the availability, accuracy, security or privacy practices of external websites.

Nothing in these terms excludes or limits liability where doing so would be unlawful.

These terms are governed by the laws of England and Wales. Any dispute will be subject to the jurisdiction of the courts of England and Wales, unless applicable law requires otherwise.

5. Copyright and use of resources

Unless otherwise stated, website content and original resources are protected by copyright and belong to The 81 Fellowship or the identified author.

What you may do

You may:

  • download resources for personal, educational or internal professional use;

  • print reasonable copies for use with children, families, practitioners or professional teams;

  • share an unaltered resource electronically with colleagues or relevant professional networks;

  • quote short extracts for education, research, criticism or review, with clear attribution;

  • link to pages and resources on The 81 Fellowship website; and

  • adapt worksheets or practice materials that are expressly described as adaptable, provided the original source is acknowledged.

Suggested attribution:

The 81 Fellowship, www.the81fellowship.co.uk

Where an individual author and publication date are shown, these should also be included in academic or professional citations.

What requires permission

Unless a resource expressly says otherwise, you must obtain written permission before:

  • reproducing a complete guide within another publication or resource pack;

  • removing the author’s name, logo, copyright notice or source;

  • presenting our work as your own;

  • substantially rewriting or rebranding a guide;

  • selling, licensing or commercially distributing a resource;

  • uploading resources to a commercial resource library or subscription service;

  • using substantial parts of the material to develop a competing product or service; or

  • using the material to train or develop an artificial intelligence system.

Resources should not be altered in a way that changes their meaning, removes important qualifications or creates inaccurate legal or practice guidance.

To request permission or discuss a bespoke licence, contact info@the81fellowship.co.uk.

Adaptable practice resources

Some worksheets, prompts and child-facing activities are intentionally designed to be changed, rewritten, redrawn or delivered differently according to a child’s age, development, communication, identity, interests and circumstances.

Where a resource is marked as adaptable, practitioners may modify it for direct practice. Adaptation does not permit the material to be republished, sold or presented as an original commercial resource without written permission.

6. Information and legal disclaimer

The information on this website is general educational and professional information. It is not legal advice and should not be treated as advice about an individual child, case, investigation, sentence, criminal record or court proceeding.

The 81 Fellowship is not a law firm and does not provide legal representation.

Children, parents, carers and professionals seeking advice about a particular case should speak to an appropriately qualified solicitor or the professional responsible for the case. In an urgent legal situation, advice should be obtained without relying on information from this website.

The resources do not replace:

  • legal advice;

  • professional assessment;

  • statutory guidance;

  • safeguarding procedures;

  • local policies;

  • clinical or therapeutic support; or

  • decisions made by courts or authorised public bodies.

Although reasonable care is taken when preparing resources, The 81 Fellowship cannot accept responsibility for decisions made solely on the basis of general website information.

7. Safeguarding and contact from children

The welfare and rights of children are central to the work of The 81 Fellowship.

However, The 81 Fellowship is not an emergency service, youth justice case-management service, counselling service, legal advice service or safeguarding referral service. The website and email address are not continuously monitored.

If you are a child or young person

You are welcome to read and use the information on this website, preferably with a trusted adult or professional who can help explain anything that is unclear.

Please do not use the website contact form or email address to send:

  • details of an immediate emergency;

  • confidential information about your case;

  • court or police documents;

  • photographs or identifying information;

  • information about a victim or another child; or

  • information that you would not want shared if someone was at risk.

The 81 Fellowship cannot act as your youth justice worker, solicitor, social worker or counsellor and cannot promise to keep information secret where it suggests that a child or another person may be at serious risk of harm.

If you are in immediate danger, or believe someone else is in immediate danger, call 999.

If you need help or someone to talk to, you can contact:

  • Childline: 0800 1111 or www.childline.org.uk

  • Police non-emergency service: 101

  • your youth justice practitioner, social worker, teacher, parent, carer or another trusted adult.

If you are worried about a child

If a child is at immediate risk, call 999.

If the concern is not an emergency, contact the children’s social care service at the child’s local council. You can also contact the NSPCC Helpline on 0808 800 5000 for advice about a child’s safety.

Professionals should follow their organisation’s safeguarding policy and local referral procedures.

Safeguarding disclosures received by The 81 Fellowship

If we receive information suggesting that a child or another person may be at risk of serious harm, we may need to share relevant information with the police, children’s social care or another appropriate safeguarding authority.

We will only share information where we believe it is necessary, proportionate or required by law. We cannot guarantee an immediate response to a message sent through the website or by email.

8. Accessibility statement

The 81 Fellowship wants its website and resources to be usable by as many people as reasonably possible, including disabled people and people with different communication, literacy and information-processing needs.

We aim to:

  • use clear headings and a logical page structure;

  • write in plain and accessible language where appropriate;

  • provide meaningful descriptions for images;

  • use readable text and sufficient colour contrast;

  • make links descriptive;

  • support keyboard navigation;

  • avoid relying on colour alone to communicate meaning; and

  • make downloadable resources as accessible as reasonably possible.

Some downloadable documents, older resources or content supplied by third parties may not yet be fully accessible. Possible limitations may include:

  • PDF documents that are not fully compatible with screen readers;

  • documents with complex layouts, tables or graphics;

  • images containing text;

  • third-party embedded content; and

  • captions or alternative text that require improvement.

The website has not yet been independently audited against the Web Content Accessibility Guidelines. We are working to identify and improve accessibility barriers as the website develops.

If you cannot access a page or resource, contact info@the81fellowship.co.uk. Please tell us:

  • which page or resource you were trying to use;

  • what difficulty you experienced; and

  • the alternative format that would help.

Where reasonably possible, we will provide information in another accessible format.

We also welcome comments about how the accessibility of the website and its resources could be improved.

9. Changes to this page

We may update this page to reflect changes to the website, our services, legal requirements or the way information is handled.

The current version and date of the most recent update will be published on this page.

10. Contact

For privacy questions, accessibility requests, copyright permissions or questions about these terms, contact:

The 81 Fellowship
Email: info@the81fellowship.co.uk
Website: www.the81fellowship.co.uk